Description
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and personal support to Chief Executive Officer’s (CEO). The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities while ensuring smooth day-to-day operations.
Responsibilities
1. Manage Chief Executive Officer’s (CEO) personal and professional duties such as Calendar Management, Meeting Coordination, Correspondences, Emails, Travel arrangements etc.
2. Responsible for overall aspects of administrative functions of the Director’s office to ensure smooth running of daily operations, procurements, flight booking, hotel accommodation arrangement, company events, restaurant booking arrangement and etc.
3. Serve as the primary point of contact for internal and external stakeholders including senior management, screening and managing correspondence. Draft, review, and edit emails, reports, presentations, and other documents on behalf of the CEO if required.
4. Build and maintain positive relationships with internal teams, external partners, clients, and other stakeholders. Serve as a liaison between the CEO and various departments to facilitate communication and collaboration.
5. Provide general administrative support to the CEO, including managing expenses, processing invoices, and maintaining accurate records. Handle confidential information with discretion and professionalism.
6. Assist with special projects and initiatives as assigned by the CEO. Conduct research, gather data, and prepare reports to support decision-making and strategic planning.
7. Maintain a proper and systematic filing & work system and ensure effective document control for easy access and retrieval if required.
8. Accountable to follow through all matters requiring execution of action plans and ensuring the team achieves tasks’ deadlines.
9. Undertake special assignments, ad-hoc functions and related duties assigned by the management.
10. Reminding the CEO of important tasks and deadlines.
Requirements
1. Bachelor's degree in Business Administration, Management, or related field preferred.
2. Proven experience as an executive assistant, personal assistant, or similar role supporting C-level executives.
3. Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
4. Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
5. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
6. Discretion and confidentiality in handling sensitive information and dealing with confidential matters.
7. Ability to work independently with minimal supervision and adapt to changing priorities in a dynamic environment.
8. Willing to work beyond regular hours when required to support the Director’s schedule.
9. Proficiency in Mandarin will be an added advantage.